Acts & Rules

Kerala Service Rules - Part III (Rounding & Calculation of Qualifying Service for Pension)

This document provides a detailed explanation of how to calculate qualifying service for pension purposes under the Kerala Service Rules (KSR). It covers the methodology for determining completed years, months, and days of service, including adjustments for leap years, rounding of service fractions, and specific criteria for minimum and maximum pension eligibility. The guide is essential for government employees, pension administrators, and HR professionals seeking clarity on pension calculations.

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Rounding & Calculation of Qualifying Service for Pension

This guide outlines the process for calculating qualifying service for pension as per the latest amendments to Rule 57, 64, & 65 of KSR, Part III, vide GO(P) No.145/2020/Fin dated 30/10/2020. It includes steps for calculating qualifying service, rounding rules, and key thresholds for pension eligibility.

Steps to Calculate Qualifying Service

Determine Completed Calendar Years: Identify the total number of fully completed calendar years of service.
Calculate Completed Calendar Months: Determine the number of completed calendar months after accounting for full years.
Account for Remaining Days and Leap Years:
- Calculate the remaining days after accounting for completed years and months.
- Add one extra day for each leap year within the entire service period.
Convert Days to Additional Month: If the total of remaining days plus one day per leap year equals 30 days or more, treat it as an additional month.
Include Additional or Non-Qualifying Service: Apply the same principles to calculate any periods of additional qualifying service or to exclude non-qualifying service, if applicable.

Rounding of Service

Fraction of a Year:
- Fractions of a year less than half a year are ignored.
- Fractions of half a year or more are rounded to the next completed year, as per Rule 57, KSR Part II, 5th Amendment 2020.
Nine Months and Above: A period of nine calendar months or more is treated as a completed year.
Specific Rounding for Pension:
- Service of 9 years and 1 day or more is rounded to 10 years for minimum pension eligibility.
- Service of 29 years and 1 day or more is rounded to 30 years for maximum pension eligibility.
Death-Cum-Retirement Gratuity (DCRG): Service of 32 years and 1 day is rounded to 33 years for maximum DCRG calculation.

Key Pension Thresholds

Minimum Pension: Requires 10 years of qualifying service.
Maximum Pension: Requires 30 years of qualifying service.
Maximum Death-Cum-Retirement Gratuity (DCRG): Requires 33 years of qualifying service.