Probation Rules

This document outlines the probation rules for officers and employees as per the Kerala Service Rules (KSR) and Kerala Subordinate Service Rules (KS&SSR). Below is a structured summary of the key provisions:

1. Definition of Probationer
   A probationer is an officer employed on probation in or against a substantive vacancy in the cadre of a department.
   Reference: Rule 12(28), KSR Part-I

2. Probation Period for Direct Recruitment or Recruitment by Transfer
   For persons appointed through direct recruitment or recruitment by transfer via the Public Service Commission, the probation period is two years on duty within a continuous period of three years. For those appointed by transfer within the same department or service (where direct recruitment is not applicable), the probation period is one year on duty within a continuous period of two years.
   Reference: Rule 28(a)(iii), KS&SSR Part-II

3. Probation Period for Last Grade Servants
   For Last Grade Servants recruited directly, the probation period is one year on duty within a continuous period of three years. For those appointed by promotion, it is one year on duty within a continuous period of two years.
   Reference: Rule 9, Last Grade Service Rule -1966

4. Increment Rules Post-Probation
   Increments accrued upon successful completion of probation are drawn only from the date of probation completion. Subsequent increments are drawn on the first day of the month in which they fall due.
   Reference: Rule 31(GD.2), KSR Part-I

5. Increment Rules for Probationers with Two-Year Probation
   For probationers with a two-year probation period and annual increments, the first increment in the probation post’s time-scale is drawn after completing the service required to earn an increment. The second increment is drawn only after probation completion. Delays in probation completion do not affect future increments, which accrue on normal incremental dates.
   Reference: Rule 37B(b)1, KSR Part-I

6. Increment Rules for Probationers with One-Year Probation
   For probationers with a one-year probation period and annual increments, the first increment is drawn only after probation completion. Delays in probation completion do not affect future increments, which accrue on normal incremental dates.
   Reference: Rule 37B(b)2, KSR Part-I

7. Extension of Probation Due to Non-Counting Service
   If any period of a probationer’s service does not count toward probation, the probation period (one or two years, as applicable) must be extended by an equivalent period of duty from the date of expiry of the initial probation period. If the absence is expressed in days, the completion date is extended by the number of absent days.
   Reference: Rule 37B(b) Note, KSR Part-I

8. Pay During Probation
   A probationer is entitled to draw pay in the probation post as per Rules 28A, 33(c), or 37, as applicable, based on eligibility at the time.
   Reference: Rule 37B(c), KSR Part-I

9. Temporary Promotion and Probation Status
   An officer temporarily promoted is not considered a probationer in the promoted category or grade, nor entitled to preferential claims for future promotion solely due to such promotion.
   Reference: Rule 12, KS&SSR Part-II

10. Completion of Probation with Delayed Test Results
    If a probationer appears for tests or examinations required for special qualifications during the prescribed probation period, and the results are announced after the probation period expires, they are deemed to have completed probation satisfactorily on the date they completed the prescribed period.
    Reference: Rule 19(b)(ii), KS&SSR Part-II

11. Completion of Probation with Special Qualifications
    A probationer is deemed to have satisfactorily completed probation on the day following the last date of the examination or test in which they acquired the required special qualification or passed the prescribed tests, if this date is earlier than the extended probation period’s expiry.
    Reference: Rule 20(b), KS&SSR Part-II

12. Extension of Probation
    The Appointing Authority may extend a probationer’s probation period by a maximum of one year to allow them to acquire special qualifications, pass prescribed tests, or to assess their suitability for full membership. Further extensions beyond one year may be ordered by the Government if necessary.
    Reference: Rule 21, KS&SSR Part-II