Departmental Tests

MOP – Test 5

A D-Dis file taken from the records for reference to a current file is kept by the clerk

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Questions asked in Running note file of personal registers are the replied
a) Within 24 hours
b) Within 48 hours
c) Within 5 days
d) Within 2 days
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Select the wrong statement among the following
a) If any member of office does not attend office punctually the word late will be entered the column against his name in the Attendance Register
b) If he comes later on then the attendance will be marked with time by the employee himself
c) Forfeiture of a day’s casual leave will be the penalty for every 3 days of attendance
d) If casual leave is not available no other leave will be forfeited but disciplinary under Kerala Civil Service rules 1960 will be initiated
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Who among the following officials should see that all currents received in the section are duly registered in the personal register on the very day of their receipt?
a) Manager
b) Section Supt.
c) Head of the office
d) Office Supt.
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How a draft is written or type written on sheet leaving margin?
a) Two inch margin
b) Three inch margin
c) Quarter margin
d) Half margin
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Who is to sign the proceedings issued from an office?
a) Superintendent
b) Head of office
c) Head clerk
d) Vigilance officer
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The docket of current file is of colour
a) Yellow
b) Blue
c) Brown
d) None
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A D-Dis file taken from the records for reference to a current file is kept by the clerk.
a) On a side rack for few months
b) Beyond 3 months
c) A new requisition should be taken when it has to retain more than 3 months.
d) None of the above
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The entry in the index relating to an individual paper is called a:
a) Title
b) Head
c) Sub Head
d) Subject
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The nature of reference issued will be noted in column —————- of Personal Register.
a) 3
b) 7
c) 10
d) 8
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This kind of reference is also registered as the same way as any paper received in the tappal
a) Arising reference
b) Old reference
c) Case
d) Reference
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Which of the following disposals is to be destroyed after three years?
a) D-Dis
b) L-Dis
c) N-Dis
d) K-Dis
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A paper is said to be ——————- when it is given a current number and entered with an abstract in the personal register.
a) Despatched
b) Filed
c) Disposed
d) Registered
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Process of putting up previous correspondences for disposal of a case is
a) Enclosures
b) Disposal
c) Referencing
d) Flagging
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Replies to references previously issued and papers to be filed with a current already pending
a) Will not be entered in Personal register
b) Will be given serial number in the Personal register
c) Will not be given serial number in the Personal register
d) None of these
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Which form of communication is used for addressing govt. ?
a) Letter form
b) Proceeding form
c) Memorandum form
d) Endorsement
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The term used to denote the process of copying and despatching communications intended for any person or authority is
a) Despatch
b) Local delivery
c) Issue
d) Disposal
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In a draft proceedings or memorandum the list of addresses is entered at the bottom of the draft on
a) The right hand side
b) The left hand side
c) The middle
d) Between the left hand side and the middle
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The entry in the index relating to an individual paper is called
a) Reference
b) Salutation
c) Subject
d) Title
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While classifying papers for indexing personal papers relating to officials should be indexed under the ———————– concerned.
a) Name of the office
b) Name of the officer
c) Name of the sender
d) Name of the Head of office
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What is the benefit of keeping combined index?
a) New slips can be avoided
b) Old slips can be destroyed
c) New slips can be inserted
d) All slips can be removed
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Which among the following is the process of putting up in a case previous correspondence, laws, rules, reports etc. required for its disposal flagging them and indicating their presence by reference in the margin?
a) Cross reference
b) Enclosure
c) Referencing
d) Flagging
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Whe more than ten foolscape sheets are to be despatched in an envelope to the same addressee
a) Then the papers will be folded twice breadth wise
b) Then the papers will be folded once length wise
c) Then the papers will be put in to the largest cover available
d) None of these
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The process of the preperation of any communication which it is proposed to issue is known as
a) Drafting
b) Referencing
c) Filing
d) Noting
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A paper is said to be registered
a) When it is send to the addressee by registered post
b) When it is entered in the distribution register
c) When it is given a current number and entered with an abstract in the Personal register
d) None of these
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As far as possible, how many topics can be dealt with in one letter
a) Two topics
b) Three topics
c) One topic
d) Five topics
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