Departmental Tests

MOP – Test 20

The Attendance Register will be laid by its custodian before the superior officer together with the

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The Fair Copy Supt. is directly responsible for :
a) The efficient working of the section
b) Prompt despatch of papers sent to him for issue
c) Supervision of entries in the faif copy register
d) All the above
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Record issue Register consists of :
a) 1 – 10 Columns
b) 1 – 9 Columns
c) 1 – 5 Columns
d) 1 – 3 Columns
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If an order filed in a stock file is suspended by another or when an order becomes absolete, who is responsible to see that such orders are removed from the stock file and placed in the record file :
a) Section Supt.
b) Office Supt.
c) Section Clerk
d) Record Keeper
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The Attendance Register will be laid by its custodian before the superior officer together with the :
a) Daily attendacne abstract register
b) Tappal Book
c) Distribution Register
d) Movement Register
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Who should set an example to others by themselves attending office punctually ?
a) Section Supt.
b) Head of office
c) Manager
d) Office Supt.
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General ruling which arises from a particular case should be communicated to :
a) The Government
b) The General Public
c) All Departments
d) All of whom it may concern
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Copies of official communications addressed to Govt. officers should not be sent to non officials. They should be addressed by :
a) Demi – official letter
b) Memorandum
c) Letter
d) Proceedings
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On receipt of the arrear list which of the following officials should compare them with the pendency as per the Distribution Register :
a) The Office Supt.
b) The Section Supt.
c) The Subject clerk
d) The Fair Copy supt.
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Which among the following is the process of putting up in a case previous correspondence, laws, rules, reports etc. required for its disposal, flagging them and indicating their presence by reference in the margin ?
a) Cross referencing
b) Referencing
c) Enclosure
d) Noting
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How many columns are there in the daily work load Register for typists ?
a) Ten
b) Eight
c) Three
d) Six
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The process of attaching to the top of papers putup for reference in a case, slips printed with letters of the alphabet of Arabic or Roman numerals is called :
a) Referencing
b) Indexing
c) Noting
d) Flagging
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General ruling which arises from a particular case should be communicated to :
a) The Govt.
b) The General public
c) All Depts.
d) All of whom it may concern
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Record Issue Register consists of :
a) 1 – 10 Columns
b) 1 – 9 Columns
c) 1 – 5 Columns
d) 1 – 6 Columns
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Forfeiture of a days Casual Leave will ordinarily be the penalty for every ……. ……. ……. ……. ……. ……. ……. late attendance without permission.
a) three days
b) two days
c) five days
d) seven days
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The orders of ……. ……. ……. ……. ……. ……. ……. should be taken annually for the destruction of record files.
a) Head of the Office
b) Office Superintendent
c) The Manager
d) Head Ministerial Officer
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Which of the following category of papers need not be registered in the Distribution Register ?
a) Unstamped petitions
b) Paper wrongly addressed
c) Applications that are not in prescribed form
d) All the above
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The Call Book shall be submitted for inspection once in :
a) A year
b) Every month
c) Six months
d) Three months
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Members of the establishment are expected to attend office in correct time and shall not leave the office premises during working hours without the previous permission of the :
a) Head of the Office
b) Head Ministerial Officer
c) Section Superintendent
d) Manager
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The preparation of any communication which it is proposed to issue is :
a) Noting
b) Referencing
c) Indexing
d) Drafting
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Which of the following need not be registered in the personal Register ?
a) Casual Leave Application
b) Earned Leave Application
c) Transfer Application
d) Application for motor conveyance advance
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A paper is said to be ……. ……. ……. ……. ……. ……. ……. when it is given a current number and entered with an abstract in the Personal Register :
a) disposed
b) despatched
c) filed
d) registered
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The custodian of Daily Workload Register for typists :
a) Fair Copy Superintendent
b) The Section Clerk
c) Despatch Clerk
d) The Typist
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In the case of maintaining different registers in the office the instructions in the note under Rule 92 (a) (1) KTC Vol. I shall be followed for :
a) Security Register
b) Cash Book
c) Attendance Register
d) Call Book
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Petitions from private parties and elected members should be immediately :
a) granted
b) rejected
c) acknowledged
d) accepted
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Who among the following officers should see that all corrents received in the section are duly registered in the personal Register on the very day of their receipt ?
a) The Managerr
b) The Section Supt.
c) The Fair Copy supt.
d) The Head of the Office
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