Departmental Tests

MOP – Test 19

The Manager or the Head ministerial officer will inspect the record room at least once

Photo : PIXABAY.COM
When a current file is closed the nature of the disposal R-Dis, D-Dis etc. and the date will be entered in red ink in ……. ……. ……. ……. ……. ……. ……. of the Personal Register.
a) Column-9
b) Last Column
c) Column-7
d) Column-5
Show Answer

All papers marked for issue are ordinarily expected to be issued within ……. ……. ……. ……. ……. ……. ……. of its receipt in the Fair Copy Section.
a) twelve hours
b) two days
c) twenty four hours
d) five days
Show Answer

The body of the letter follows after the :
a) Address
b) Reference
c) Subject
d) Number
Show Answer

The Manager or the Head ministerial officer will inspect the record room at least once :
a) in six months
b) in a quarter
c) in a year
d) in one month
Show Answer

No paper should be transferred to the call book unless no action is due in the office for a period of :
a) Three months
b) Six months
c) Two years
d) One year
Show Answer

Copies of proceedings on disciplinary cases should be signed by :
a) The head of the office
b) Head Ministerial Officer
c) Senior Superintendent
d) Fair Copy Superintendent
Show Answer

Papers will normally be submitted by the office within ……. ……. ……. ……. ……. ……. ……. of their receipt in office.
a) Two days
b) Three days
c) Ten days
d) Five days
Show Answer

A new requisition slip should be taken whenever a file or book has to be retained for more than ……. ……. ……. ……. ……. ……. ……. since the earlier slip was issued.
a) One month
b) Three months
c) Five months
d) Six months
Show Answer

It is the duty of one of the following officers to check the accuracy of the titles when he examines the Personal Register :
a) Section Superintendent
b) Head of the Office
c) Manager
d) Office Superintendent
Show Answer

Annual index list will be destroyed after :
a) Ten years
b) Five years
c) Twenty years
d) Two years
Show Answer

Copies of special communications addressed to Government officers should not be sent to non-officials. They should be addressed by :
a) Demi official letter
b) Memorandum
c) Letter
d) Proceedings
Show Answer

Tappal received in an office will be opened in the presence of :
a) Manager
b) Office Superintendent
c) Head of the Office
d) Fair Copy Superintendent
Show Answer

Permanent files of important orders maintained for case of reference and which must be carefully kept up to date for official use is called :
a) Record files
b) Stock file
c) Closed files
d) Current file
Show Answer

The names of the ……. ……. ……. ……. ……. ……. ……. and the Section Clerk maintaining the Personal Register should be written on the fly leaf in each volume.
a) Head of the Office
b) Section Superintendent
c) Manager
d) Office Superintendent
Show Answer

Watching of return of records is one of the important duties of the :
a) Fair Copy Superintendent
b) Office Superintendent
c) The Store Keeper
d) The Record Keeper
Show Answer

A paper is said to be ……. ……. ……. ……. ……. ……. ……. when it is given current number and entered with an abstract in the Personal Register.
a) Disposed
b) Despatched
c) Filed
d) Registered
Show Answer

A communication received in the office which is stamped with the number of the office is, until disposal known as :
a) Current
b) Case
c) Enclosure
d) Received paper
Show Answer

XN – disposals are those that are to be :
a) Destroyed after one year
b) Destroyed after three years
c) Do not register but lodge
d) Do not register but return in original
Show Answer

The body of the letter follows after the :
a) Address
b) Reference
c) Subject
d) Number
Show Answer

The head of the office inspecting the Record room should verify :
a) Whether the Record room is in good repair and protected from white ants
b) Whether the records are well arranged and kept neatly
c) Whether fire fighting equipments is available
d) All the above
Show Answer

Official communications intended for the High Court should be addressed to the :
a) Chief Justice
b) Registrar
c) Advocate General
d) Secretary
Show Answer

A member of the office establishment shall not leave the office premises during working hours without the previous permission of the :
a) supt. of the section
b) head of the office
c) manger
d) office supt.
Show Answer

To watch the punctual receipt or despatch of periodical reports and returns each clerk will maintain one of the following registers.
a) register of periodicals
b) register of reports
c) register of returns
d) despatch register
Show Answer

Which form of correspondence is adopted when the head of the office records his decision in exercise of a statutory power or where he records important executive decisions ?
a) Memorandum
b) Endorsement
c) Demi-official
d) Proceedings
Show Answer

When Govt. officers correspond with each other or with any member of the public on administrative or official matters without the formality of official procedure and with a view to the interchange or communication of opinion or information which it may be considered undesirable to place on official record, the form of correspondence adopted is :
a) Unofficial
b) Demi – official
c) Letter
d) Endorsement
Show Answer

Click to comment

Leave a Reply

Your email address will not be published. Required fields are marked *

Most Popular

To Top
error: Content is protected !!