Departmental Tests

MOP – Test 18

It is the duty of one of the following officers to check the accuracy of the titles when he examines the Personal Register

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Which are the important rules to be followed while supplying records ?
a) Records shall be supplied only on requisitions made in the prescribed form
b) Not more than one record shall be asked for in the same form
c) Requisition for records shall be signed by clerks
d) All the above
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Distribution Register consists of :
a) 1 – 12 Columns
b) 1 – 5 Columns
c) 1 – 7 Columns
d) 1 – 10 Columns
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The Head of the office will make a detailed inspection of the Record section in ……. ……. ……… every year.
a) April
b) December
c) July
d) January
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Who among the following will be in charge of the Record Section ?
a) The Record Keeper
b) The Manager
c) The Fair Copy Superintendent
d) The Store Keeper
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The term used to denote the process of copying and despatching communications intended for any person or authority is :
a) issue
b) despatch
c) local delivery
d) disposal
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The R, D, L and N – disposals are indexed in duplicate by the ……. ……. ……. ……. ……. ……. ……. who makes necessary entries and closed the current in the personal register.
a) Tappal clerk
b) Despatch clerk
c) The clerk concerned
d) Office Supt.
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When Government officers correspond with each other or with any member of the public on administrative or official matters without the formality of official procedure, the form of correspondence adopted is :
a) Demi-official
b) Unofficial
c) Letter
d) Endorsement
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Who among the following officials will be held responsible for any paper found pending in his section without sufficient grounds for more than five days ?
a) Tappal Clerk
b) Section Superintendent
c) Office Superintendent
d) Subject Clerk
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It is the duty of one of the following officers to check the accuracy of the titles when he examines the Personal Register :
a) Section Supt.
b) Head of the office
c) Manager
d) Office Supt.
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Fair copies intended for higher authorities are signed by :
a) The Section Supt.
b) Section Clerk
c) The Head of the office
d) Fair Copy Supt.
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The head of the office inspecting the record room should verify :
a) whether the record room is in good repair and protected from whiteants
b) whether the records are well arranged and kept neatly
c) whether fire fighting equipments is available
d) all the above
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Petitions from private parties and elected members should be immediately :
a) Granted
b) Rejected
c) Acknowledged
d) Accepted
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Name the register in which a member of the staff wishing to leave the section should note the time of departure before leaving the section :
a) Tappal register
b) Record register
c) Personal register
d) Movement register
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A reference, issued from office and originating a file will be assigned a number and registered in the same way as any other paper received in the Tappal is called :
a) Cross reference
b) Arising reference
c) Office reference
d) Original reference
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In an office who will be in charge of the Record Section ?
a) The Record Keeper
b) The Manager
c) The Fair Copy Supt.
d) The Storekeeper
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Which among the following are the important rules to be followed while supplying records ?
a) Records shall be supplied only on requisition made in the prescribed form
b) Not more than one record shall be asked for in the same form
c) Requisition for records shall be signed by clerks
d) All the above
Show Answer

The term used to denote the process of copying and despatching communications intended for any person or authority is :
a) Issue
b) Despatch
c) Local delivery
d) Disposal
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For the purpose of maintenance and check of stamp account and despatch of communications a Register in Form No. VIII of Appendix I shall be used namely :
a) Distribution Register
b) Stock Register
c) Despatch cum Stamp Account Register
d) Fair Copy Register
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A case under disposal consists ordinarily, in addition to the papers and books putup for reference, of two main portions namely :
a) current file and stock file
b) stock file and note file
c) current file and note file
d) linked file and closed file
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Each subject clerk should prepare an abstract of pendency in form XII App. I on the ……. ……. ………. of every month.
a) Fifth
b) Third
c) First
d) Second
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R-Disposals are those that are to be retained permanently where R-stands for :
a) Retain
b) Reserve
c) To records
d) Returned
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Papers received as tappal excepting those of ephemeral character are numbered by the Tappal Clerk in the :
a) Distribution Register
b) Local Delivery Book
c) Personal Register
d) Security Register
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D – Disposals are those that are to be destroyed after :
a) One year
b) Five years
c) Six years
d) Ten years
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The valuables received as enclosures to communications in the office will be handed over for safe custody to :
a) The Office Supt.
b) The Section Supt.
c) The Manager
d) The Head of the Office
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Which of the following category of papers need not be registered in the Distribution Register ?
a) Unstamped or insufficiently stamped petition
b) Paper wrongly addressed
c) Applications that are not in prescribed forms
d) All the above
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