Correspondence directly to government only through :
a) The Secretary
b) District Officers
c) Head of Departments
d) Joint Directors
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K-Disposals are those that are to be destroyed after :
a) Ten years
b) Five years
c) Three years
d) One year
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The custodian of daily work load register for typists :
a) The Section Clerk
b) The Typist
c) Fair Copy Supt.
d) The Despatch Clerk
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Which of the following category of papers need not be registered in the Distribution Register ?
a) Unstamped or insufficiently stamped petitions
b) Paper wrongly addressed
c) Applications that are not in prescribed form
d) All the above
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The instructions in the note under Rule 92 (a) (i) Kerala Treasury code Vol. I shall be followed for ……. ……. ……. ……. ……. ……. ……. in the case of maintaining different Registers in the office.
a) Security Register
b) Cash Book
c) Attendance Register
d) Call Book
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Which method should be used if an order deals with more than one subject which falls under more than one head ?
a) Referencing
b) Cross reference
c) Indexing
d) Chaining
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Security Register consists of :
a) 1 – 5 Columns
b) 1 – 9 Columns
c) 1 – 10 Columns
d) 1 – 3 Columns
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Form of correspondence to the Vice Chancellor or Registrar of university should be :
a) Demi – official
b) Memorandum
c) Letter
d) Proceedings
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The office copy of the draft and enclosure are to be added to the :
a) Note file
b) Current file
c) Stock file
d) Disposal file
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The Personal Register will be destroyed after a period of :
a) Three years
b) Five years
c) One year
d) Two years
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Cross reference of disposals in the inside of the jackets of all back number files is known as :
a) Indexing
b) Referencing
c) Chaining
d) Linking
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The preparation of any communication which it is proposed to issue :
a) Noting
b) Referencing
c) Indexing
d) Drafting
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Each drafting clerk in a section will keep a reminder diary of a manuscript form of ……. ……. ……….. pages.
a) Thirty
b) Six
c) Twelve
d) Twenty four
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On receipt of the arrear list which of the following officials should compare them with the pendency as per the Distribution Register ?
a) The Office Supt.
b) The Section Supt.
c) The Fair Copy Supt.
d) The Subject Clerk
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Fair copies intended for higher authorities are signed by :
a) The head of the office
b) The Section Superintendent
c) Section Clerk
d) The Manager
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Important instructions of a standing nature to be uniformly followed by various authorities are communicated in the form of a :
a) Circular
b) Memorandum
c) Letter
d) Proceedings
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Correspondence to the Vice-Chancellor or Registrar of University shall be in the form of :
a) Demi-official
b) Memorandum
c) Letter
d) Proceedings
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Govt. some times call for a report to be submitted after a year or so, such calls need not be kept open till the time to reply to them arrives. Such files may be closed and entered in the :
a) Cash book
b) Record book
c) Call book
d) Stock Register
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Specify the colour of the Fly leaf which is added to at the beginning of the current file :
a) Red
b) Yellow
c) Blue
d) Green
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R – Disposals are those that are to be destroyed after :
a) Seven years
b) Five years
c) To be retained permanently
d) Three years
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Who among the following officials will be held responsible for any paper found pending in his section without sufficient grounds for more than five days ?
a) Tappal clerk
b) Section Supt.
c) Office Supt.
d) The Subject Clerk
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Papers will normally be submitted by the office within ……. ……. ……. ……. ……. ……. ……. days of their receipt in office.
a) two
b) three
c) ten
d) five
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Official correspondence to the Kerala Public Service Commission should be addressed to the :
a) Chairman
b) Joint secretary
c) Secretary
d) Controller
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Who among the following officers should see that all currents received in the section are duly registered in the Personal Register on the very day of their receipt ?
a) The Manager
b) The Section Superintendent
c) The Fair Copy Superintendent
d) The Head of the Office
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Which of the following is a minor division of the office consisting of a Superintendent and one or more clerks ?
a) Office Section
b) Section
c) Secret Section
d) Sub-division Office
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