All records issued out of the Record Section shall be entered in a Register in Form X Appendix I called :
a) Stock Register
b) Distribution Register
c) Record Issue Register
d) Periodical Register
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The entry in the index relating to an individual paper is called a :
a) Title
b) Subhead
c) Head
d) Subject
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How many columns are there in the Daily Work Load Register for Typists ?
a) Ten
b) Eight
c) Three
d) Six
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Memorandum form of correspondence can be signed by :
a) The Manager
b) Section Superintendent
c) Fair Copy Superintendent
d) Head Clerk
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A new Personal Register is opened for every :
a) Three months
b) Calendar year
c) Ten months
d) Financial year
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Which among the following Registers are to be destroyed after three years ?
a) Personal Register
b) Local Delivery Book
c) Call Book
d) All the above
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A paper is said to be ……. ……. ……. ……. ……. ……. ……. when it is given current number and entered with an abstract in the Personal Register.
a) Disposed
b) Despatched
c) Filed
d) Registered
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All the members of the office establishment are expected to attend office from :
a) 10 AM – 5 PM
b) 9.30 AM – 5 PM
c) 10 AM – 4 PM
d) 9 AM – 4 PM
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When the copy of a paper is sent to a subordinate officer for remarks or is communicated to him in original for information or disposal. The disposal takes the form of a / an :
a) Proceedings form
b) Memorandum form
c) Demi – official form
d) Endorsement form
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The ……. ……. ……. ……. ……. ……. ……. shall make arrangements for the maintenance, accounting and security of Registers.
a) Section Supt.
b) Office Supt.
c) Fair Copy Supt.
d) The Head of the office
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The valuables received as enclosures to communications in the office will be handed over for safe custody to :
a) The office Supt.
b) Section Supt.
c) The Manager
d) The Head of the office
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When writing an index title it is important to select the suitable ……. ……. ……. ……. ……. ……. ……. which must be a word that will naturally occur to anyone who wants tha paper.
a) Head
b) Subject
c) Index
d) Sub head
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Rules to be observed in fair copying :
a) Verify whether the draft has been approved by competent authority
b) Ascertain the number of copies required
c) Should be typed on both sides of the paper
d) All the above
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Valuables received as enclosures to communnications in the office will be handed over for safe custody to :
a) The Office Superintendent
b) The Section Superintendent
c) The Manager
d) The Head of the Office
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The custodian of dialy workload Register for typists :
a) Fair Copy supdt.
b) The Section Clerk
c) The despatch clerk
d) The typist
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Who among the following officials should make proper arrangements for the disposal of work during holidays ?
a) Office Superintendent
b) Section Superintendent
c) The Head of the Office
d) The Manager
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Requisition slip for records shall be signed by the ……. ……. ……. ……. ……. ……. ……. concerned.
a) supt.
b) typist
c) clerk
d) manager
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Who will be preparing the consolidated arrear list for the whole office being submitted to the Head of the Office ?
a) Tappal clerk
b) Section Superintendent
c) The Superintendent of the Fair Copy Section
d) The Head Clerk
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When the copy of a paper is sent to a subordinate officer for remarks or for information the disposal takes the form of an :
a) Proceedings form
b) Memorandum form
c) Demi-official form
d) Endorsement form
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A new requisition slip should be taken whenever a file or book has to be retained for more than ……. ……. ……. ……. ……. ……. ……. since the earlier slip was issued.
a) One month
b) Three months
c) Five months
d) Six months
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Peons will be under the immediate control of :
a) Section Supt.
b) Head of office
c) Office Supt.
d) Fair Copy Supt.
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The names of the ……. ……. ……. ……. ……. ……. ……. and the section clerk maintaining the personal register should be written on the fly leaf in each volume.
a) Head of the office
b) Section Supt.
c) Manager
d) Office Supt.
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All records issued out of the Record section shall be entered in a Register in Form X Appendix I called :
a) Stock Register
b) Periodical Register
c) Record Issue Register
d) Distribution Register
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The number of entries on each page of the Personal Register shall ordinarily be :
a) Two
b) Five
c) Four
d) Three
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Which of the following Registers are to be destroyed after three years ?
a) Personal Register
b) Local Delivery Book
c) Call Book
d) All the above
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