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When a case has been finally disposed of the concerned clerk will send them together with one copy of the index slip to :
a) Record section
b) Despatch section
c) Office section
d) Fair copy section
a) Record section
b) Despatch section
c) Office section
d) Fair copy section
Show Answer
Casual leave of ministerial staff is sanctioned by the :
a) Section Supt.
b) Head of office
c) Manager
d) Head Clerk
a) Section Supt.
b) Head of office
c) Manager
d) Head Clerk
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While classifying papers for indexing personal papers relating to officials should be indexed under ……. ……. ……. ……. ……. ……. ……. concerned.
a) Name of the officer
b) Name of the sender
c) Name of the office
d) Name of the Head of office
a) Name of the officer
b) Name of the sender
c) Name of the office
d) Name of the Head of office
Show Answer
If an order filed in a stock file is superceded by another or when an order becomes obsolete, who is responsible to see that such orders are removed from the stock file and placed in the record file :
a) Section Superintendent
b) Office Superintendent
c) Section Clerk
d) Record Keeper
a) Section Superintendent
b) Office Superintendent
c) Section Clerk
d) Record Keeper
Show Answer
The entry in the index relating to an individual paper is called a :
a) Title
b) Sub head
c) Head
d) Subject
a) Title
b) Sub head
c) Head
d) Subject
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The Fair Copy Superintendent is directly responsible for :
a) The efficient working of the section
b) Prompt despatch of papers sent to him for issue
c) Supervision of entries in the Fair Copy Register
d) All the above
a) The efficient working of the section
b) Prompt despatch of papers sent to him for issue
c) Supervision of entries in the Fair Copy Register
d) All the above
Show Answer
Official correspondence to the Kerala Public Service Commission should be addressed to the :
a) Chairman
b) Joint Secretary
c) Secretary
d) Controller
a) Chairman
b) Joint Secretary
c) Secretary
d) Controller
Show Answer
XN-Disposals are those that are to be :
a) Destroyed after one year
b) Destroyed after three years
c) Do not register but lodge
d) Do not register but return in original
a) Destroyed after one year
b) Destroyed after three years
c) Do not register but lodge
d) Do not register but return in original
Show Answer
For the purpose of maintenance and check of Stamp Account and despatch of communications a Register in Form No. VIII of Appendix I shall be used namely :
a) Distribution Register
b) Stock Register
c) Despatch cum-Stamp Account Register
d) Fair Copy Register
a) Distribution Register
b) Stock Register
c) Despatch cum-Stamp Account Register
d) Fair Copy Register
Show Answer
The Personal Register will be destroyed after a period of :
a) Three years
b) Five years
c) One year
d) Two years
a) Three years
b) Five years
c) One year
d) Two years
Show Answer
Important instructions of a standing nature to be uniformly followed by various authorities are communicated in the form of a :
a) Circular
b) Memorandum
c) Letter
d) Proceedings
a) Circular
b) Memorandum
c) Letter
d) Proceedings
Show Answer
Papers received as Tappal excepting those of ephemeral character are numbered by the Tappal clerk in the :
a) Distribution Register
b) Local Delivery Book
c) Personal Register
d) Security Register
a) Distribution Register
b) Local Delivery Book
c) Personal Register
d) Security Register
Show Answer
All papers marked for issue are ordinarily expected to be issued within ……. ……. ……. ……. ……. ……. ……. of its receipt in the Fair copy section.
a) Twelve hours
b) Two days
c) Twenty four hours
d) Five days
a) Twelve hours
b) Two days
c) Twenty four hours
d) Five days
Show Answer
To watch the punctual receipt or despatch of periodical reports and returns, each clerk will maintain a Register in Form XI Appendix I :
a) Register of Periodicals
b) Distribution Register
c) Security Register
d) Personal Register
a) Register of Periodicals
b) Distribution Register
c) Security Register
d) Personal Register
Show Answer
Money, cheques and other valuables received as enclosures to communications will be entered by the Tappal Clerk in the :
a) Stock Register
b) Record Register
c) Distribution Register
d) Security Register
a) Stock Register
b) Record Register
c) Distribution Register
d) Security Register
Show Answer
No paper should be transferred to the call book unless no action due in the office for a period of :
a) Three months
b) Six monhs
c) Two years
d) One year
a) Three months
b) Six monhs
c) Two years
d) One year
Show Answer
In the case of official letters received in the departmental offices and collectorates from M.Ps and MLAs replies will be issued over the signature of :
a) An officer not below the rank of Joint Director in the case of replies from the Headquarters officer of the department
b) An officer not below the rank of Deputy Collector or District Officer himself in the case of replies from the collectorates and district officer
c) The head of the office himself in the case of replies from offices below the district level
d) All the above
a) An officer not below the rank of Joint Director in the case of replies from the Headquarters officer of the department
b) An officer not below the rank of Deputy Collector or District Officer himself in the case of replies from the collectorates and district officer
c) The head of the office himself in the case of replies from offices below the district level
d) All the above
Show Answer
Memorandum form of correspondence can be signed by :
a) The Manager
b) Section Supt.
c) Fair Copy Supt.
d) Head Clerk
a) The Manager
b) Section Supt.
c) Fair Copy Supt.
d) Head Clerk
Show Answer
The statement of the final decision of the head of the office on any matter submitted for information or orders is :
a) Correspondence
b) Disposal
c) Proceedings
d) Rulings
a) Correspondence
b) Disposal
c) Proceedings
d) Rulings
Show Answer
The process of filing the slips in the record room in one combined index for the whole office is known as :
a) Indexing of records
b) Filing of Index slips
c) Filing slips
d) Compilation of files
a) Indexing of records
b) Filing of Index slips
c) Filing slips
d) Compilation of files
Show Answer
Printed slips of papers, end of which is pasted to the flap and other to the front of the envelop is :
a) Stamp paper
b) Economy labels
c) Despatch cover
d) None of the above
a) Stamp paper
b) Economy labels
c) Despatch cover
d) None of the above
Show Answer
D-Disposals are those that are to be destroyed after :
a) One year
b) Five years
c) Six years
d) Ten years
a) One year
b) Five years
c) Six years
d) Ten years
Show Answer
Memorandum form of correspondence can be signed by :
a) The Manager
b) Section Supt.
c) Fair Copy Supt.
d) Head Clerk
a) The Manager
b) Section Supt.
c) Fair Copy Supt.
d) Head Clerk
Show Answer
The orders of ……. ……. ……. should be taken annually for the destruction of record files.
a) Head of the office
b) Head clerk
c) Manager
d) Office Supt.
a) Head of the office
b) Head clerk
c) Manager
d) Office Supt.
Show Answer
Which of the following need not be registered in the Personal Register ?
a) Casual Leave application
b) Earned Leave application
c) Transfer application
d) Application for motor conveyance advance
a) Casual Leave application
b) Earned Leave application
c) Transfer application
d) Application for motor conveyance advance
Show Answer


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