When a case has been finally disposed of the concerned clerk will send them together with one copy of the index slip to :
a) Record section
b) Despatch section
c) Office section
d) Fair copy section
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Casual leave of ministerial staff is sanctioned by the :
a) Section Supt.
b) Head of office
c) Manager
d) Head Clerk
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While classifying papers for indexing personal papers relating to officials should be indexed under ……. ……. ……. ……. ……. ……. ……. concerned.
a) Name of the officer
b) Name of the sender
c) Name of the office
d) Name of the Head of office
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If an order filed in a stock file is superceded by another or when an order becomes obsolete, who is responsible to see that such orders are removed from the stock file and placed in the record file :
a) Section Superintendent
b) Office Superintendent
c) Section Clerk
d) Record Keeper
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The entry in the index relating to an individual paper is called a :
a) Title
b) Sub head
c) Head
d) Subject
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The Fair Copy Superintendent is directly responsible for :
a) The efficient working of the section
b) Prompt despatch of papers sent to him for issue
c) Supervision of entries in the Fair Copy Register
d) All the above
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Official correspondence to the Kerala Public Service Commission should be addressed to the :
a) Chairman
b) Joint Secretary
c) Secretary
d) Controller
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XN-Disposals are those that are to be :
a) Destroyed after one year
b) Destroyed after three years
c) Do not register but lodge
d) Do not register but return in original
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For the purpose of maintenance and check of Stamp Account and despatch of communications a Register in Form No. VIII of Appendix I shall be used namely :
a) Distribution Register
b) Stock Register
c) Despatch cum-Stamp Account Register
d) Fair Copy Register
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The Personal Register will be destroyed after a period of :
a) Three years
b) Five years
c) One year
d) Two years
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Important instructions of a standing nature to be uniformly followed by various authorities are communicated in the form of a :
a) Circular
b) Memorandum
c) Letter
d) Proceedings
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Papers received as Tappal excepting those of ephemeral character are numbered by the Tappal clerk in the :
a) Distribution Register
b) Local Delivery Book
c) Personal Register
d) Security Register
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All papers marked for issue are ordinarily expected to be issued within ……. ……. ……. ……. ……. ……. ……. of its receipt in the Fair copy section.
a) Twelve hours
b) Two days
c) Twenty four hours
d) Five days
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To watch the punctual receipt or despatch of periodical reports and returns, each clerk will maintain a Register in Form XI Appendix I :
a) Register of Periodicals
b) Distribution Register
c) Security Register
d) Personal Register
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Money, cheques and other valuables received as enclosures to communications will be entered by the Tappal Clerk in the :
a) Stock Register
b) Record Register
c) Distribution Register
d) Security Register
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No paper should be transferred to the call book unless no action due in the office for a period of :
a) Three months
b) Six monhs
c) Two years
d) One year
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In the case of official letters received in the departmental offices and collectorates from M.Ps and MLAs replies will be issued over the signature of :
a) An officer not below the rank of Joint Director in the case of replies from the Headquarters officer of the department
b) An officer not below the rank of Deputy Collector or District Officer himself in the case of replies from the collectorates and district officer
c) The head of the office himself in the case of replies from offices below the district level
d) All the above
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Memorandum form of correspondence can be signed by :
a) The Manager
b) Section Supt.
c) Fair Copy Supt.
d) Head Clerk
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The statement of the final decision of the head of the office on any matter submitted for information or orders is :
a) Correspondence
b) Disposal
c) Proceedings
d) Rulings
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The process of filing the slips in the record room in one combined index for the whole office is known as :
a) Indexing of records
b) Filing of Index slips
c) Filing slips
d) Compilation of files
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Printed slips of papers, end of which is pasted to the flap and other to the front of the envelop is :
a) Stamp paper
b) Economy labels
c) Despatch cover
d) None of the above
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D-Disposals are those that are to be destroyed after :
a) One year
b) Five years
c) Six years
d) Ten years
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Memorandum form of correspondence can be signed by :
a) The Manager
b) Section Supt.
c) Fair Copy Supt.
d) Head Clerk
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The orders of ……. ……. ……. should be taken annually for the destruction of record files.
a) Head of the office
b) Head clerk
c) Manager
d) Office Supt.
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Which of the following need not be registered in the Personal Register ?
a) Casual Leave application
b) Earned Leave application
c) Transfer application
d) Application for motor conveyance advance
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