The entry in the index relating to an individual paper is called a :
a) Title
b) Sub head
c) Head
d) Subject
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Watching of return of records is one of the important duties of the :
a) Fair Copy Supt.
b) The Section Supt.
c) The Manager
d) The Record Keeper
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Each drafting clerk in a section will keeps Reminder Diary of a manuscript form of ……. ……. ……. ……. ……. ……. ……. pages.
a) fifteen
b) twenty four
c) six
d) twelve
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Communications etc intended for the officers living in the Head Quarters will be delivered through :
a) Despatch Register
b) Tappal Book
c) Local Delivery Book
d) Distribution Register
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Each drafting clerk in a section will keep a reminder diary of a manuscript form of ……. ……. ……. ……. ……. ……. ……. pages.
a) Thirty
b) Twenty four
c) Six
d) Twelve
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Permanent files of important orders maintained for case of reference and which must be carefully kept upto date is called :
a) Record files
b) Stock files
c) Closed files
d) Current files
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Communications etc. intended for the officers living in Head Quarters will be delivered through :
a) Despatch Register
b) Tappal Book
c) Local Delivery Book
d) Distribution Register
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Who will prepare the consolidated Arrear list for the whole office being submitted to the Head of the office ?
a) Tappal clerk
b) Section Supt.
c) The Supt. of the Fair Copy Section
d) The Head Clerk
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Casual Leave of Ministerial Staff is sanctioned by :
a) The Section Superintendent
b) The Head of Office
c) The Manager
d) Head of the Department
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A case consists of :
a) Current file
b) Note file
c) Previous papers and books put up for reference
d) All the above
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The Attendance Register will be laid by its custodian before the Superior Officer together with the :
a) Tappal Book
b) Distribution Register
c) Movment Register
d) Daily Attendance Abstract Register
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The Call Book shall be submitted for inspection once in :
a) Every month
b) A year
c) Six months
d) Three months
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As soon as the papers are received in the section the subject clerk must at once enter them in the :
a) Tappal Register
b) Distribution Register
c) Personal Register
d) Stock Register
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When a case has been finally disposed of the concerned clerk will send them together with one copy of the Index Slip to :
a) Record Section
b) Despatch Section
c) Office Section
d) Fair Copy Section
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Grace time allowed to an employee to mark his attendance in the concerned section attendance register :
a) Thirty minutes
b) Five minutes
c) Ten minutes
d) Fifteen minutes
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The Manager or the Head Ministerial Officer will inspect the records room atleast once :
a) in six months
b) in a quarter
c) in a year
d) in one month
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The head of the office will make a detailed inspection of the Record Section in ……. ……. ……. ……. ……. ……. ……. every year.
a) April
b) December
c) July
d) January
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The orders of ……. ……. ……. ……. ……. ……. ……. should be taken annually for the destruction of record files.
a) Head of the office
b) Office Supt.
c) Head clerk
d) Manager
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While classifying papers for indexing, personal papers relating to officials should be indexed under :
a) Name of the officer concerned
b) Name of the sender
c) Name of the office
d) Name of the Head of office
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Correspondence directly to Govt. only through :
a) Secretary
b) Regional officers
c) Head of Depts
d) Joint Directors
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The process of filing the slips in the Record room in one combined index for the whole office is known as :
a) Indexing of records
b) Filing of Index slips
c) Filing slips
d) Compilation of files
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The Call Book shall be submitted for inspection once in :
a) a year
b) every month
c) six months
d) three months
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The head of the office inspecting the Record room should verify :
a) Whether the record room is in good repair and protected from white ants
b) Whether the records are well arranged and kept neatly
c) Whether fire fighting is available
d) All the above
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Grace time allowed to an employee to mark his attendance in the concerned Section Attencance Register :
a) Thirty minutes
b) Five minutes
c) Ten minutes
d) Fifteen minutes
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Government sometimes call for a report to be submitted after a year or so, such calls need not be kept open till the time to reply to them arrives. Such files may be closed and entered in the :
a) Cash Book
b) Record Book
c) Call Book
d) Stock Register
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